Evidence Preservation Letter Template (Free Generator)

A short written request can stop CCTV being recorded over, a damaged car being scrapped or a truck's black box data being lost. Fill in the details, then copy or print your letter. Nothing you type leaves your device.

1. Fill in the details

Your nameYour address, phone or email Who it's to (person or company)Their address (optional) Date of the incidentApproximate time LocationVehicle(s) and plate numbers (optional) Claim or reference number (optional)Date of this letter (optional)

What should they keep?

Video time window

Hours before the incidentHours after the incident

A truck, bus, delivery van or other commercial vehicle was involved (adds EDR, logbook and fleet records)

2. Your letter

Send it quickly: many camera systems record over footage within days or weeks. Keep a copy and proof of when you sent it, such as an email receipt or recorded delivery.

How to use this letter

Who to send it to

Shops, petrol stations, car parks or homes with cameras facing the scene
The other driver's insurer
The employer or fleet operator of a commercial vehicle
A bus or transit operator
Your own insurer, if they hold your car

Good habits

Send it in writing, by email and post if you can.
Be specific about the date, time and place.
Ask them to confirm in writing.
Follow up if you hear nothing within a week.
If a lawyer is helping you, let them send it.

Read more about preservation letters, the event data recorders and dashcam footage.

General information, not legal advice. Sending this letter doesn't guarantee anyone will keep the evidence, and the law on preservation differs from place to place.

Evidence preservation letter template